As Altus Organizasyon Tanıtım Turizm Oto. Kiralama Hiz. A.Ş. (“Company”), we prioritize the confidentiality and security of your personal data. We process your data in accordance with the principles and rules stipulated by Law No. 6698 on the Protection of Personal Data (“KVKK”), store it in secure environments, and carefully uphold your rights.

This clarification text covers all our employees, including personnel assigned to congress and media services, all administrative staff, personnel involved in organization and technical setup duties, short-term/day workers, and subcontractor employees.

A. IDENTITY OF THE DATA CONTROLLER

Altus Organizasyon Tanıtım Turizm Oto Kiralama Hizmetleri Anonim Şirketi
Address: Bahçelievler Mahallesi 60. Cadde No:1 Gölbaşı / Ankara
MERSİS No: 0068077122100015
Trade Registry/File No: 241370
Acts as the “Data Controller” within the scope of the law.

B. PERSONAL DATA PROCESSED AND PURPOSES OF PROCESSING

Processed Personal Data:

• Identity Data: Name and surname, Turkish ID number, date of birth, marital status, photo, signature, driver’s license/passport details.
• Contact Data: Phone number, e-mail address, residential address.
• Employment and Professional Experience Data: Education details, CV, profession and certificate details, references, work history.
• Financial Data: Bank/IBAN details, salary and payroll data, social security records.
• Visual and Audio Data: Camera recordings, photos, videos, audio recordings (especially in congress, media, and organizational processes).
• Health Data: Employment health reports, occupational health and safety data, disability status (where necessary).
• Criminal Record Data: Criminal records requested under legislation.
• Other Data: Body measurements (for clothing/equipment assignment), duty and location information, shift and leave information.

Purposes of Processing:

Your identity, contact, employment, professional experience, financial, visual and audio, health, criminal record, and other personal data are processed for:

• Managing emergency situations,
• Executing information security procedures,
• Fulfilling obligations arising from your employment contract and legislation,
• Providing employee benefits and perks,
• Internal audits and ethical activities,
• Planning and executing training and development activities,
• Ensuring compliance with legal regulations,
• Financial and accounting processes,
• Ensuring physical security of the workplace,
• Managing assignment processes (congress, media, organization, technical setup, etc.),
• Legal processes follow-up and execution,
• Internal audit and investigation activities,
• Managing communication activities,
• Human resources processes and personnel file management,
• Monitoring and auditing business activities,
• Occupational health and safety processes,
• Receiving and evaluating suggestions for process improvements,
• Ensuring business continuity,
• Logistics operations,
• Service and organization sales processes,
• Data retention and archiving,
• Employment contract management,
• Securing movable assets and resources,
• Supply chain management,
• Ensuring operational security,
• Providing information to authorized persons, institutions, and organizations,
• Management activities,
• Document destruction,
• Asset assignment tracking,
• Providing equipment, clothing, and tools to employees,
• Short-term and long-term assignment activities,
• Website and social media management,
• Advertising, campaigns, and promotional activities,
• Tax and social security processes,
• Payroll and remuneration processes,
• Monitoring workplace entry-exit, shift, and leave processes,
• Managing access rights to information systems,
• Risk management activities,
• Executing salary garnishments and similar legal obligations,
• Collecting health reports and managing leave processes,
• Processing health data for occupational health and safety,
• Maintaining criminal records and security measures in personnel files,
• Processing body measurements for clothing and equipment allocation.

C. METHODS OF COLLECTING PERSONAL DATA AND LEGAL BASIS

Your personal data may be collected through:

• Employment contracts,
• Personnel file documents,
• Signed documents,
• Internal company correspondence and communication tools,
• Camera systems,
• Recruitment platforms,
• Public institutions,
• Assignment documents and shift schedules,
• Health reports and occupational safety documents,
• Physical and electronic systems.

Legal Basis:

• Establishment and execution of the employment contract (KVKK Art.5/2-c),
• Compliance with legal obligations (KVKK Art.5/2-ç),
• Legitimate interest necessity (KVKK Art.5/2-f),
• Explicit provision in law (KVKK Art.5/2-a),
• Establishment or protection of a right (KVKK Art.5/2-e),
• Explicit consent for special category data (KVKK Art.6/2), occupational health and safety requirement for health data (KVKK Art.6/3).

D. DISCLOSURE OF PERSONAL DATA AND PURPOSES

• Social Security Institution (SGK), Tax Office, and relevant public authorities,
• Occupational health and safety companies,
• Financial advisors and external audit firms,
• Subcontractors and project partners,
• Authorized judicial/administrative authorities,
• Hotels, travel, and congress registration systems when necessary,
• Sharing visual/audio recordings for promotional purposes on social media and websites (with explicit consent)

E. EMPLOYEE RIGHTS

• To learn whether personal data is processed,
• To request information if data is processed,
• To learn whether data is processed in accordance with its purpose,
• To know the recipients of domestic/foreign transfers,
• To request correction,
• To request deletion or destruction,
• To request notification to third parties to whom data was transferred,
• To object to automated processing,
• To claim compensation in case of damages.

F. APPLYING TO THE DATA CONTROLLER

You can submit your requests via:

• Written application: Bahçelievler Mahallesi 60. Cadde No:1 Gölbaşı / Ankara
• KEP: altusorganizasyon@hs01.kep.tr
• Email: info@altusorg.com

Applications will be processed as soon as possible and no later than 30 days. Additional costs may apply according to KVKK Institution fees.

Explicit Consent

I consent to the sharing of my photos, videos, and audio recordings on Altus Organizasyon’s website or social media accounts for promotional purposes.

(Full Name – Signature)